Politiques de confidentialité

At Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap - INÉÉI-PSH, we strongly believe in the importance of protecting the personal information of our members, employees, volunteers, collaborators and representatives (hereinafter referred to as "you", "your"). We are subject to the Act respecting the protection of personal information in the private sector, and as such, we are committed to maintaining the confidentiality of the personal information we collect in the course of our business, including (insert other business names if applicable) and our subsidiaries (hereinafter referred to as "we", "us", "our").

Our privacy policy (the "Policy") is designed to inform you of our practices regarding the collection, use, disclosure and retention of personal information. By choosing to provide us with personal information (whether via our website, customer portal, email, in person or by telephone), you agree to the terms and conditions of this Privacy Policy and authorize us to process your personal information in accordance with it, for the purposes set out below.

DEFINITIONS

For the purposes of this Privacy Policy:

• Account means a unique account created so that you can access our website or parts of it.

• Cookies are small files that are placed on your computer, mobile device or other device by a website, containing details of your browsing history on that website, among its many uses.

• Device means any device - a computer, cell phone or digital tablet - being able to access the Website.

• Personal information or data means any information or information relating to an identified or identifiable individual.

• Service Provider means any natural or legal person who processes such data on behalf of Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap. This includes third-party companies or individuals retained by Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de

• Third Party Service means any website or social network site through which a user may log in or create an account to use the Service.

• Service Provider means any natural or legal person who processes such data on behalf of Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap. These are third-party companies or individuals retained by Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap to facilitate the Service, to provide the Service on behalf of Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap, to perform services related to the Service, or to assist Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap in analyzing how the Service is used.

• Website means the website of Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap accessible at https://ineeipsh.org/ https://ineeipsh.org/

• Usage Data means data collected automatically, whether generated by use of the website or by the website infrastructure itself (for example, the duration of a visit to a page).

• We may use cookies to collect usage data and improve your experience on our Website. We may also use third-party services, such as Google Analytics

CONSENT

We are committed to protecting the privacy of our users and only collect and use personal information with their consent and to the extent permitted or required by law.

By using our website located at https://ineeipsh.org/, or by providing us with personal information, you agree to the terms of our privacy policy and consent to the collection and use of your personal information in accordance with this policy.

You may withdraw your consent at any time, except where restricted by law or applicable contracts. We will inform you of the consequences of such withdrawal, including the possibility that we may not be able to supply a product or process a request. Please note that your decision to withdraw your consent will be recorded in our files.

In certain circumstances, we may collect, use or disclose personal information without your consent. This may happen when legal, medical or security reasons make it impossible or impractical to obtain your consent, or where the information is collected as part of an investigation into a possible breach of contract, prevention or fraud detection, or for law enforcement purposes.

COLLECTION AND USE OF YOUR PERSONAL INFORMATION

When you use our website, we may ask you to provide certain personal information that may be used to contact or identify you. This information may include, but is not limited to:

• Contact information such as name, address, email address and telephone number ;

• Biographical information such as job title, employer, photograph and video or audio content ;

• Marketing communication preferences and related information, such as feedback and responses to surveys or other ;

• Financial and billing information such as billing address, bank account, credit card number and other payment information ;

• Service information, such as details of the services we have provided to you;

• Recruitment information, such as your curriculum vitae, education and work history, details of your professional affiliations and other information relevant to a potential recruitment or association with Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap ;

• Usage data may include information such as the IP address of your device, the type of browser you use, the browser version, the pages of our website you visit, the date and time of your visit, the time spent on these pages, unique device identifiers and other diagnostic data ;

• If you access our website via a mobile device, we may automatically collect certain information, including the type of mobile device you are using, the unique identifier of your mobile device, the IP address of your mobile device, the operating system of your mobile device, the type of mobile Internet browser you are using, unique device identifiers and other diagnostic data.

• We may also collect information that your browser sends when you visit our website or access our website via a mobile device.

• Any other personal information provided. Please note that if you provide us with personal information about other individuals (such as your customers, directors, officers, shareholders, employees or beneficial owners), you must ensure that you have given such individuals appropriate notice that you are providing us with their information and that you have obtained their consent to such disclosure.

WE MAY USE YOUR PERSONAL INFORMATION FOR THE FOLLOWING PURPOSES:

The collection, use and disclosure of personal information by Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap will be limited to that which is necessary for the purposes for which it is collected.

Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap collects personal information for a variety of purposes, including :

• Respond to your requests (support, accompaniment, etc.);

• Process donations, payments and issue receipts;

• Complete your registration for an event, training, newsletter, download from our website or registration for a webinar in which you would like to participate;

• Managing our human resources and service agreements;

• To respect your opt-out choices;

• To operate, maintain, improve and provide all features of the website, to provide the services and information you request, to respond to comments and questions and to provide assistance to users of the website;

• To provide and improve our website, to understand how users interact with our website and to personalize your online experience. In addition, we may use your information to manage your account as a website user, including to provide you with access to various features and to respond to your requests.

• We may also use your information to send you marketing communications or to notify you of any important changes regarding our website or our business. Please note that we will not share your information with third parties for marketing purposes unless you expressly consent to this;

• Send information, special offers and news about our products, services and events similar to those you have already purchased or which have aroused your interest in accordance with applicable laws on commercial electronic messages. If you no longer wish to receive such communications, you may unsubscribe at any time by following the instructions provided in our emails or by contacting us directly.

ACCURACY OF INFORMATION

We make every effort to ensure that your personal information is as accurate and complete as is necessary for the purposes for which it is collected, used or disclosed.

USE OF COOKIES AND GOOGLE ANALYTICS (Si vo

We use tracking technologies such as cookies, beacons and scripts to improve and analyze our website. We use temporary and persistent cookies for a variety of reasons, including to provide the services available on the website, to authenticate users, to personalize the user experience and to track information about website traffic and usage.

Some cookies are essential to provide the services requested and to prevent fraudulent use of user accounts. We also use persistent cookies to remember user choices, such as logins and language preferences, in order to improve the user experience.

We also use persistent tracking and performance cookies to track information about website traffic and to test new pages, features or functionality on the website to observe user reaction. These cookies may be administered by third parties and may identify you directly or indirectly as an individual visitor.

You can set your browser to refuse cookies or to notify you when a cookie is being sent. However, please note that some parts of our website may not function properly if you refuse cookies.

ANALYTICAL DATA

We may use third parties, such as Google Analytics, to help us collect and analyze information about the areas visited on the website in order to evaluate and improve the user experience and the website. These third parties may use cookies and other tracking technologies. If you wish to prevent the storage and processing of this data (including your IP address) by Google, you can download and install the browser plug-in available at the following link: Google Analytics Opt-out Browser Add-on.

You can also read the Google Analytics privacy policy by clicking on the following link: Privacy policy and terms of use - Google..

CONVERSION PIXELS

Conversion pixels, also known as "clear GIFs" or "spy pixels", are tiny images, usually a single pixel, that can be placed on a web page or in an e-mail to tell us when you have viewed that page or opened that e-mail and to analyze response rates.

RETENTION AND DESTRUCTION OF PERSONAL INFORMATION

We will only retain your personal data for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use it to the extent necessary to comply with our legal obligations, to resolve disputes and to enforce our legal policies.

We will also retain usage data for internal analysis. This data is generally retained for a shorter period, unless it is used to enhance the security or improve the functionality of our website, or we are legally obliged to retain it for longer.

RETENTION AND DESTRUCTION OF PERSONAL INFORMATION

We will only retain your personal data for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use it to the extent necessary to comply with our legal obligations, to resolve disputes and to enforce our legal policies.

We will also retain usage data for internal analysis. This data is generally kept for a shorter period, unless it is used to enhance the security or improve the functionality of our website, or we are legally obliged to keep it for longer.

((For NPOs or organizations composed of a board of directors)) Each employee, director, volunteer, independent contractor or ad hoc advisor working on our board committees agrees to respect the personal information we collect. In addition, these people undertake to maintain the confidentiality of information specific to our activities and not to disclose it or make personal use of it or for the benefit of others. This commitment exists from the moment the employee, director, volunteer, independent contractor or ad hoc advisor takes office and continues indefinitely.

DISCLOSURE OF YOUR PERSONAL INFORMATION

When a business is sold or transferred, your personal data may also be transferred to the purchaser or beneficiary of the assets. If this occurs, Institut National pour l'Équité, l'Égalité et l'Inclusion des Personnes en Situation de Handicap will require the acquirer to use your personal data in accordance with this privacy policy. This includes the use of your personal data only by the acquirer and its affiliates. If we become involved in a reorganization, dissolution or liquidation, this may also result in the transfer of your personal data to a third party. In all cases, we will endeavor to protect your personal data and to inform you of any transfer to the extent required by applicable law.

SECURITY OF YOUR PERSONAL INFORMATION

We have put in place appropriate physical, technical and administrative security measures to protect the personal data you provide to us against unauthorized access, use or disclosure. These measures are regularly reviewed and improved to ensure optimum protection of your data.

Although we make every effort to protect your personal data, it is important to bear in mind that no method of transmission via the Internet or electronic storage is 100% secure. We therefore cannot guarantee their absolute security.

It is also important to note that we cannot be held responsible for personal data that you share with other users or post in public areas such as our blogs. These public areas can be consulted or viewed by anyone visiting our website and are therefore not covered by this policy.

LINKS TO OTHER WEBSITES

Our website may contain links to third-party websites. When you follow these links, you leave our website. Information exchanged at that time is no longer subject to our privacy policy. We recommend that you read the privacy statements of other websites you visit before providing any information.

CHILDREN'S PRIVACY

We do not knowingly collect or solicit personal information from children under the age of 13. By using our website, you represent that you are at least 13 years old. If you are under 13, please do not attempt to send us any personal information. If we discover that we have inadvertently collected personal information from a user under the age of 13, we will attempt to delete that information from our files and records immediately.

If you believe that a child under the age of 13 has provided us with personal information, please contact us using the details provided in the following section.

YOUR RIGHTS

You have the right to know whether we hold personal information about you and to consult this information. You also have the right to ask how we have collected your information, how we have used it and to whom it may have been disclosed.

Subject to applicable laws, upon receipt of a written request from an individual and after verification of their identity, we will inform the individual whether we hold personal information about them and will disclose this information to them.

We may refuse an individual access to his or her information in accordance with applicable laws, in which case we will give reasons for our refusal.

Any request for access to information or request for modification may be sent to the person responsible for the protection of personal information at the following address:

By e-mail: direction@ineeipsh.org

By mail: Selma Koudri
7000, avenue Du Parc, bur.407
Montréal, Qc H3N 1X1 Canada

COMPLAINTS AND CONCERNS

Our staff and representatives are trained to respond to questions or concerns about your personal information. If you are not satisfied with the response from our employee or representative, you may contact the Privacy Officer at the above address.

CHANGES TO PRIVACY POLICY

We may change this policy from time to time and will post the most current version online. We encourage you to review this Privacy Policy regularly to stay informed of any changes.

Last updated: September 14, 2023